Admin Officer

Job Description

An administrative officer has a range of responsibilities and must have a clear understanding of your employer’s business objectives as well as be able to devise and implement policies and develop and retain the right staff to achieve these objectives.

Responsibilities:

Office Management

• Overseeing the daily operations of the office and handling the day-to-day activities of the office to ensure productive and efficient office operation.
• Ensure the office is clean, organized, running smoothly. 

Administrative Support

• In order to communicate major decisions, raise a memo for approval and forward it to the finance department.
• Provide assistance and administrative support to the senior staff and executives in problem solving, project planning and management, and the development and execution of stated goals and objectives.
• Handling correspondence, emails, phone calls, and scheduling labels and artist meetings and appointments.

Procurement 

• Manage office equipment and infrastructure to ensure the smooth operation of the office.
• Responsible for evaluating suppliers, products, and services, negotiating for deals and contracts, approaching for quotations, and ensuring that approved purchases are cost-efficient and of high quality.
• Managing the procure-to-pay process, including requisitioning, purchasing, receiving, etc.
• Performing all procurement activities, including negotiating suppliers and preparing contracts.

Record Keeping 

• Update the filing system and manage filing the office document for both hard copies and soft copies.
• Maintaining and update office records, files, and databases.
• Ensure proper documentation and filing of important documents. 

Communication 

• Serves as the primary point of administrative contact with other offices, individuals, and institution on operational matters concerning the office. 
• Organizes and facilitates meetings, conferences, other special events; coordinate with other events meetings. 
• Facilitating communication between departments and performs miscellaneous job-related duties as assigned. 
• Update the filling system and manage filling the office document for both hard and electronic copies. 

Other Task

• Support to senior regarding regular operational work activities.  
• To perform any other duties as assigned by supervisor or senior.

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