Admin Officer
Job Overview
Vacancy: Full Time
Experience: More than or equal to 2 years
Required Positions: 1
Qualification: Under Graduate (Bachelor)
Job specification
Job Category : General Mgmt. / Administration / Operations
Job Location : Kathmandu, Nepal
Professional Skill Required : Communication Problem Solving Leadership Critical Thinking MS Office Suite
Other Specification
- Proficient in Microsoft Office Package as well as other relevant software.
- Strong leadership, critical thinking, and problem solving skills.
- Ability document procedures that are easily understood by others.
- Candidate preferred with a strong communication skills are a must.
- Ability to generate expense and other financial reports in excel.
- Fluency in English and Nepali essential ( both oral and written)
- Able to multi-task, work independently and have a good grip in numbers.
Qualification and Experience
- Bachelor degree in administration or other relevant disciplines.
- At least two years of experience in a field Administration.
Job Description
An administrative officer has a range of responsibilities and must have a clear understanding of your employer’s business objectives as well as be able to devise and implement policies and develop and retain the right staff to achieve these objectives.
Responsibilities:
Office Management
- Overseeing the daily operations of the office and handling the day-to-day activities of the office to ensure productive and efficient office operation.
- Ensure the office is clean, organized, running smoothly.
Administrative Support
- In order to communicate major decisions, raise a memo for approval and forward it to the finance department.
- Provide assistance and administrative support to the senior staff and executives in problem solving, project planning and management, and the development and execution of stated goals and objectives.
- Handling correspondence, emails, phone calls, and scheduling labels and artist meetings and appointments.
Procurement
- Manage office equipment and infrastructure to ensure the smooth operation of the office.
- Responsible for evaluating suppliers, products, and services, negotiating for deals and contracts, approaching for quotations, and ensuring that approved purchases are cost-efficient and of high quality.
- Managing the procure-to-pay process, including requisitioning, purchasing, receiving, etc.
- Performing all procurement activities, including negotiating suppliers and preparing contracts.
Record Keeping
- Update the filing system and manage filing the office document for both hard copies and soft copies.
- Maintaining and update office records, files, and databases.
- Ensure proper documentation and filing of important documents.
Communication
- Serves as the primary point of administrative contact with other offices, individuals, and institution on operational matters concerning the office.
- Organizes and facilitates meetings, conferences, other special events; coordinate with other events meetings.
- Facilitating communication between departments and performs miscellaneous job-related duties as assigned.
- Update the filling system and manage filling the office document for both hard and electronic copies.
Other Task
- Support to senior regarding regular operational work activities.
- To perform any other duties as assigned by supervisor or senior.
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Salary:
Negotiable
Deadline
July 16, 2024